2004-10-29: Fall 2004



Meeting of 29 October 2004

style='mso-bidi-font-weight:normal'>San Jose style='mso-bidi-font-weight:normal'> State style='mso-bidi-font-weight:normal'>University style='mso-bidi-font-weight:normal'>





Ted Anagnoson (LA), Chris class=SpellE>Bettinger (San Francisco), Don Dixon (Sonoma), Mark Drayse
(Fullerton), JeDon Emenhiser

(Humboldt), John Korey (Pomona), Ted Lascher
(Sacramento), David McCuan (Sonoma), Glenda Morgan
(CO), Ed Nelson (Fresno), Andrew Roderick (San Francisco), Garry Rolison (San
Marcos), Stephen Routh (Stanislaus), Pam class=SpellE>Schram (San Bernardino), Richard Serpe
(San Marcos), Rich Taketa (San Jose), Gene Turner (Northridge), Lori Weber



1. style='mso-bidi-font-weight:normal'>Meeting called to order at Hour="10" Minute="5">10:05 a.m.


2. style='mso-bidi-font-weight:normal'>Minutes of the Spring

2004 meeting approved as written.


3. class=SpellE>ORs

If campuses
have two reps, one should be designated as OR and the other as DR.


4. style='mso-bidi-font-weight:normal'>Databases


a. style='mso-tab-count:1'> RT discussed changes in accessing
databases – easy direct access through ICPSR.


b. style='mso-tab-count:1'> Seventeen campuses have subscribed to
the social science databases for 2004-05.
JK noted that campuses have been overcharged for subscriptions, and
suggested reducing charges for 2005-06 (rebates to be included in next year’s
budget). There was discussion regarding
the surplus: should it be used to defray the cost of next year’s subscriptions?
Used to archive data?


c. style='mso-tab-count:1'> RT stated that the council aggressively
campaigned to obtain 2004-05 subcriptions. style='mso-spacerun:yes'> However, all access is IP authenticated with
ICPSR, so faculty on non-subscribing campuses have access. RS stated that this
is unethical. EN argued that the entire
CSU system should have access, due to problems with annually shifting eligible
campuses with ICPSR. JK said we should
keep formal membership for all campuses, and shift IP addresses annually based
on subscription. TA said that we
shouldn’t penalize campuses for bad administration. style='mso-spacerun:yes'> RS said that newer, smaller campuses are at a
disadvantage finding funds for subscriptions.

GT stated that we should contact social science departments on non-subscribing
camouses about their interest in ICPSR data. style='mso-spacerun:yes'>


Motion by JK to (1) allow non-subscribing campuses to keep
accessing ICPSR databases, (2) hold workshops on non-subscribing campuses, and
(3) inform non-subscribing camouses that their access
will be moved next year unless subscription is paid (seconded by TA and passed unanimously).


d. style='mso-tab-count:1'> The Cal
poll index is only through 2002 – someone has been assigned to update it. style='mso-spacerun:yes'>


e. style='mso-tab-count:1'> Our contract with Roper has been
reinstated. This allows 50 data sets per
year. For now, e-mail EN with study
title to obtain Roper data set.


f. style='mso-tab-count:1'> AR discussed archiving old
datasets. He had talked with JK and GM
about archiving old datasets at SFSU, in order to effectively manage and
organize the data and make it readily available for faculty and students. style='mso-spacerun:yes'> JK said that AR’s IP would be recognized by Roper
– faculty would order data through AR.
JK stated that it is important to standardize access. style='mso-spacerun:yes'>


g. style='mso-tab-count:1'> RT has its own ICPSR Direct Setup
page. This needs to be updated by new class=SpellE>ORs – submit a form to ICPSR.


5. style='mso-tab-count:1'> Reimbursements


RT stated that the Council reimburses
the costs of one meeting for all campuses.
EN described the new reimbursement procedure: (1) Councils
representatives are reimbursed by campuses, (2) CO invoiced by campuses. style='mso-spacerun:yes'>


6. style='mso-bidi-font-weight:normal'>Workshops


RT, JK, EN ran a very successful
workshop at SJSU on 28 October. They
involved the library and Center for Faculty Development. style='mso-spacerun:yes'> There were 18 participants. style='mso-spacerun:yes'> They recommend holding further workshops,
titled “Introduction to Social Sciences Databases”, style='mso-spacerun:yes'> with the following format: (1) Using
ICPSR Data/Website (60 mins.), (2) Using Field Data
(20 mins.), (3) Using Roper Data (10 class=SpellE>mins.) – short break – (4) Using
Data – Issues, (5) Using Data for Teaching.

The Powerpoint presentation will be put on the
SSRIC website. They recommended using
three presenters and having a standard evaluation form. style='mso-spacerun:yes'> JK suggested holding workshops involving
clusters of campuses. Ideas for other
workshops were discussed – e.g. SPSS.


7. style='mso-bidi-font-weight:normal'>Student Research Conference


a. style='mso-tab-count:1'> This year’s student research conference
will be held in Fresno on 28
April. Four panels will be held in the
morning. The keynote speaker will be
Jeri Echeverria, who will talk about “Basques in the Central
”. SSRIC class=GramE>faculty were encouraged to publicize the conference and
solicit student papers.


b. style='mso-tab-count:1'> LW states that she helps to publish an
annual student journal at Chico. style='mso-spacerun:yes'> The winning presentations could be published
in this journal.


c. style='mso-tab-count:1'> PS said that we should encourage M.A.
students to present their thesis results.

EN noted that a 20-25 page paper needs to be submitted for the
competition, instead of the whole thesis.


8. style='mso-bidi-font-weight:normal'>Field RFPs


EN discussed the perks of Field
Poll membership: faculty can submit questions; a faculty fellow can submit
twelve questions plus obtain a $12,000 stipend.
RFPs need to be submitted by Month="1" Day="15" Year="2005">15 January 2005; an SSRIC committee
will make decisions before the February meeting.


9. style='mso-bidi-font-weight:normal'>ICPSR Summer Workshop Czar


a. style='mso-tab-count:1'> The SSRIC allocates funds for travel to
ICPSR workshops (2-3 week sessions).


b. TA
agreed to be the ICPSR Summer Program Czar.


10. style='mso-bidi-font-weight:normal'>TRD Update


AR stated that it would be no
problem to house the TRD website at SFSU.


Motion by JK to create a committee consisting of JK, Nan Chico, and
a CSU Bakersfield SSRIC member to make necessary changes to the TRD website ( style='mso-bidi-font-weight:normal'>seconded by TA and passed unamimously).


Motion by JK to allow the TRD committee to make arrangements with
SFSU to redesign the TRD website (seconded

by TL and passed unanimously).


11. style='mso-bidi-font-weight:normal'>Research Oriented Faculty E-mail List


EN will send out a revised
list. AR will look into creating an
automated list. RD stated that it would
be helpful to have all new social science faculty included on the list.


12. style='mso-bidi-font-weight:normal'>Executive Committee


a. style='mso-tab-count:1'> RT stated that the three-person
committee appointed to deal with database switches during the summer – consisting
of RT, JK, EN – has been great. style='mso-spacerun:yes'> The committee has also planned workshops and
meetings, and dealt with budget issues over the summer. style='mso-spacerun:yes'> As the SSRIC has taken on more
responsibilities, an executive committee is useful – especially over the


b. style='mso-tab-count:1'> RT suggested that it would be a good
idea to maintain an executive committee, perhaps consisting of the current
chair, past chair, and ‘chair apparent’.
RD said that we shouldn’t be too formal about who should serve on the
committee. JK suggested that we add a
clause to the by-laws giving the Chair the option of creating an executive
committee. JK suggested that we keep the ad hoc committee going year and
discuss a proposal for creating an executive committee at the spring meeting.


Motion by JK to keep the ad hoc Executive Committee operating until
the winter meeting (seconded by TA
and passed unanimously).


13. style='mso-bidi-font-weight:normal'>Old Paper Codebooks


The ICPSR codebooks have been
scanned. We need to scan the pre-1979
Field Poll codebooks. The UC is planning
to do this. TL will look into the cost
of digitizing old codebooks.


14. style='mso-bidi-font-weight:normal'>California style='mso-bidi-font-weight:normal'> Social Survey


a. style='mso-tab-count:1'> TL discussed conducting a CSS to
complement the General Social Survey (GSS).
JK noted the GSS includes too few cases in California

for effective analysis. RS stated that
the CSS should be sponsored by the SSRIC and conducted by CSU shops. style='mso-spacerun:yes'> There was discussion about involving students
in survey implementation and using the survey in classes. style='mso-spacerun:yes'>


b. style='mso-tab-count:1'> An ad hoc committee was formed
consisting of TL, LW, GR and MD to look into the CSS idea and report back at
the winter meeting.


15. style='mso-bidi-font-weight:normal'>Instructional Materials


EN asked for teaching materials to
include on the TRD website.



Meeting adjourned




Minutes submitted 20
January 2005

Minutes amended

Mark Drayse